In the United States, Oil and Gas companies are required to engage with and pay royalties to landowners for exploration and extraction of oil and gas. The process is complex, involving many stakeholders and regulatory constraints. The founders of Lando Solutions have extensive experience in helping oil and gas companies navigate this complexity, ensuring that landowners are engaged with and fairly compensated in the process of extracting the natural resources from their land.
In the process of creating Lando Solutions, the founders identified opportunities for improvements to the owner relations process. They decided to build a software platform that could improve collaboration and provide a single source of truth for the various participants.
They identified Elixir and Ash Framework as an efficient way for them to get started, to enable rapid development with robust technology foundations. The technical co-founder established a first version of Lando and they were successful in onboarding several clients onto the platform.
With the success of the initial platform build, Lando Solutions identified a number of opportunities to improve the platform. Given our experience with Ash and Elixir, they sought help from Alembic to help them take Lando to the next level.
How Alembic Delivered for Lando Solutions
To position Lando Solutions for sustainable growth and operational maturity, Alembic strategically evolved the architecture, strengthened foundational practices, and accelerated the delivery of critical new functionality.
Multi-Tenant Architecture Migration
We transformed multiple client-specific instances into a unified, scalable platform leveraging Ash's advanced multi-tenancy capabilities. This comprehensive transformation delivered:
Consolidated architecture: Moved disparate architectures to a single codebase and database, with tenant based isolation
Controlled feature deployment: Established implementation processes that provided sophisticated feature flagging implementation
Version consolidation: Identified and established optimal main branch from existing variants
Database migrations: Enabled complex database migrations across live production systems
Development Practice Maturity
We elevated the entire development ecosystem to enable future scale and operational adaptability through:
Comprehensive automated testing: Implemented robust automated test suites ensuring system reliability and adaptability
Enterprise CI/CD pipelines: Established continuous integration and deployment workflows
Codebase optimisation: Delivered consistent formatting standards and streamlined architecture
Improved documentation: Created detailed README files, installation procedures, and comprehensive domain glossary
Version control: Introduced structured pull request workflows and rigorous code review processes
Core Feature Development
Critical functionality delivered alongside architectural migration and development practice enhancement included:
Owner Relations Module: Engineered the primary workflow system for managing landowner relationships and complex royalty distributions
Centralized Document Repository: Built an encrypted, enterprise-grade document management system utilizing Ash Cloak security protocols
Robust Authentication System: Implemented secure user management leveraging Ash Authentication framework
Precision Financial Calculations: Integrated Ash Money for accurate monetary value processing and financial computations
Business Value Delivered
Our Ash Framework implementation expertise delivered business value across multiple dimensions.
Critically, new client onboarding time was reduced from two days to 30 minutes, improving client satisfaction and reducing overheads for Land.
There were overall cost reductions achieved through the move to multi-tenancy, which eliminated the linear scaling costs associated with implementing a full system for each individual client. This multi-tenant architecture fundamentally transformed the cost structure by limiting incremental expenses for each new client addition.
The maintenance efficiency gains proved equally valuable, delivering both immediate and long-term benefits. The unified codebase approach substantially reduced maintenance effort, enabling features and security updates to deploy simultaneously across all clients rather than requiring individual implementations. Additionally, the enhanced security framework incorporated document encryption and robust tenant isolation protocols, ensuring comprehensive protection of sensitive data across all client environments.
This streamlined approach not only reduced operational overhead but also positioned the system for scalable growth while maintaining the highest security standards throughout the multi-tenant environment
Technical Excellence Through Ash
Initial Ash Implementation by the Client
The initial Lando Solutions product demonstrated impressive early adoption of the Ash framework, establishing a strong technical foundation through strategic architectural decisions. The development team organised resources into six distinct domains that aligned precisely with underlying business logic, creating a clear and maintainable system structure. They leveraged Ash's powerful resource system to model the complex oil and gas ownership structures that form the core of their business domain, while implementing comprehensive CRUD operations across multiple entity types to handle diverse operational requirements.
The power of Ash to rapidly and efficiently deliver a robust digital product proved remarkable in this implementation. The open source licensing model provided Lando Solutions with significant strategic advantages, enabling rapid development velocity without vendor lock-in constraints or the associated operational costs that typically accompany proprietary solutions. This licensing approach ensured both technical flexibility and long-term cost management.
We had proven product-market fit but were struggling with the operational overhead of managing separate deployments for each client. Alembic transformed our fragmented infrastructure into a unified platform. This allowed us to shift our focus back where it belonged, on product development. Their deep expertise with Ash Framework unlocked capabilities we didn't even know were possible, turning our initial implementation into an enterprise-grade system.
— Bryan Weatherly, Founder and CTO
Why Alembic
This project exemplifies Alembic's distinctive capabilities and strategic advantages:
Future proof software: With the our expertise, we can enable adaptability, efficiency and resilience over the life of your software platforms
Lower operational costs: We deliver software that can optimise your infrastructure costs and enable small teams to deliver value rapidly.
Faster time to value: With our approach and the power of Ash you can get to market faster, reducing the cost of delay.
Outcome focus: Delivering measurable business value, not just technical features
Conclusion
The Lando project demonstrates how Ash Framework integrated with pragmatic architectural decisions and enterprise-grade engineering practices, can fundamentally transform a startup's growth profile. The migration from fragmented, client-specific instances to a unified multi-tenant architecture delivered far more than operational cost savings—it established a robust foundation for scalable growth.
Lando Solutions now has the technical infrastructure and operational capabilities necessary to compete effectively in their market while maintaining the agility and cost efficiency critical for sustained business success. The architectural evolution, development practice maturation, and core feature enhancement created a technology platform capable of supporting ambitious growth objectives while delivering immediate operational benefits.
The full guide to Ash Framework can be found here: https://alembic.com.au/ash-framework
